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Call for Applications – Executive 2 Procurement

Jobs Plus Permit Number 1049/2024

Malta Air Traffic Services is inviting applications for the posts of Executive 2 Procurement . Applications will only be considered from individuals who satisfy the following minimum academic qualifications:

  • Candidates must possess a minimum of 8 years of related work experience and a recognised Diploma at MQF Level 5 (subject to a minimum of 60 ECTS/ECVET credits, or equivalent*) in Business Management or Procurement or a recognised comparable professional Diploma at MQF Level 5 in a relevant area as determined by Management. OR,
  •  MQF Level 6 qualification (subject to a minimum of 180 ECTS/ECVET credits, or equivalent**) in Business Management or Procurement or a recognised comparable professional Diploma at MQF Level 6 in a relevant area as determined by Management.

The ideal candidate must be a dedicated, assertive person of strong personal and interpersonal skills who is able to take ownership and deliver within strict deadline. S/he must be willing to work on his/her own initiative with minimal supervision after the necessary training is conducted.

Those satisfying the qualification criteria above, and who are interested in filling this post, are to send their application together with their updated curriculum vitae to the Head of Human Resources on vacancies@maltats.com by not later than 16.00 on Wednesday 13th November 2024.

 

Job Title:              Executive II Procurement

Section:                Finance & Administration

Reports to:           Head of Finance & Procurement

Section Chief:      CFO

 

Job Description

  • Manages, coordinates, and monitors the Company’s procurement as instructed by the Chief Finance Officer.
  • Acts as the Company’s main contact person for procurement.
  • Provides research and gathers input for the procurement planning process in line with the organisational objective and related policies.
  • Understands and applies the implementation of the different steps of the procurement cycle.
  • Learns and keeps abreast of developments in national procurement legislation, public procurement policy requirements, rules, guidelines, circulars, and other procurement related material to support the company’s procurement decisions.
  • Operates proficiently the electronic Public Procurement System and other electronic tools available for supporting procurement procedures.
  • Acts autonomously in identifying needs for, and the management of standard procurement procedures.
  • Keeping of IT databases updated with correct information of tenders published and throughout the whole procurement cycle.
  • Understands, interacts, builds, and maintains an effective relationship with internal and external stakeholders to understand and fulfil organisational obligations and needs.
  • Understands and applies the principles of transparency, non-discrimination, and equal treatment, as well as ethical, privacy, confidentiality and integrity standards in market consultations and engagements with suppliers.
  • Performs basic procurement planning tasks, such as collecting and consolidating contributions from various departments/sections.
  • Understands the scope and benefits of sustainable procurement for achieving the organisation’s sustainability objectives [Green Public Procurement (GPP), genuine competition (equity more than equality)].
  • Provides input to support the procurement strategy decision-making process: e.g. summarise and report information gathered on procurement options, analysis and forecasts reports. Communicates in an effective and concise manner with a range of stakeholders (internal and external) by tailoring the message accordingly.
  • Provides the vetting/preparation of procurement documents such as drafting of tender documents, instructions to tenderers, annexes to be completed/uploaded based on relevant EU and national regulations, policies, conditions, guidelines and templates.
  • Supports and manage the evaluation and post-award process, including, but not limited to the vetting/preparation of documentation for Tender Evaluation Committees and the drafting of contract agreements and addenda.
  • Supports the contract delivery and modification functions in line with project time, cost, quality, scope, benefits and risks variables.
  • Undertakes any other tasks, which the superior may delegate to him/her, as may be required.
  • Manages, coordinates, and monitors the Company’s advertising on media of tenders, vacancies as instructed by Management.
  • Keeps up to date the Company’s contracts on the Centrik System.
  • Any other duties as directed by the CFO/Head of Finance.
  • Apply, support, and adhere to the Safety, Quality, Security and Compliance policies and procedures of the organisation as required by international, national and internal requirements.
  • Report safety occurrences.